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Key and Lock Program

Building: 436 Room 144
Phone: (228) 871-3599

NCBC Key and Lock Control Program

Electronic and Manual Key and Lock Control Program is a uniformed set of standards requiring base wide participation which provides guidance for keys, locks, padlocks and locking devices. For more information, contact Key Lock Program Manager at: 228-871-3599. The purpose of this program is to assign responsibility for electronic key cards, manual key and lock control, and entering and securing workspaces. 

Key and Sub-Key Custodians

Department heads and activity managers are in charge of and responsible for the control of Key and Lock procedures within their area of control this is in accordance with appropriate directives. Department heads and activity managers will designate dependable, responsible, qualified individuals as Key and Sub-Key Custodians in writing. All Key Custodian designation letters must be assigned to personnel with security clearances equivalent to the classification of the material or area being protected. The designation letters must be on file in the Physical Security Specialist Office and clearance must be available. 

Inventories/Key Control Register

A quarterly inventory must be conducted on bother Electronic Key Cards and Manual Key Cards. Manual keys are to be properly labeled. These inventories are to be forwarded to the Physical Security Office and will be held on file for 90 days. Key Control Registers shall be maintained by Key Custodians to ensure accountability of keys.  All key control registers are to be kept for at least three years after the last entry. Therefore; it is important that all paperwork must be retained from the previous Key Custodian after a turnover.  The Physical Security Officer recommends starting a ringed binder and keep all documentation in dated order, to include copies of designation letters, inventories, a copy of CBC instruction, all key transactions, copies of police reports in the event of lost, stolen, or missing keys, requests for key manufacturing, etc….

Key Box or Key Cabinet

Ensure the Key Box or Key Cabinet is GSA Approved and is located in a secure area with limited access.  The Key Box or Key Cabinet should be located within a room or building that is locked or attended at all times.  The Key Box or Key Cabinet is to be properly anchored. Keys to the Key Box or Key Cabinet are to be strictly controlled by the Key Custodians. Personnel should be pre-approved by Department Heads or Facility Managers to draw keys. A list of these names should be posted in a location by the Key Box or Key Cabinet where it will be in clear view for all to see. Department Heads or Facility Managers and in some cases the Commanding Officer will be required of sign confirming approval. Examples of this letter can be provided by the Physical Security Officer.

Lost, Missing or Stolen Keys

Report all lost, missing, stolen or malfunctioning Electronic and Manual Keys quickly. Make necessary requests for changes in padlocks, locking devices or lock cores as soon as realization of key loss. Request police take statements and reports; official investigations will be conducted if necessary. Electron Key Cards will be shut down immediately upon the report of lost, stolen or missing cards. Always ensure to notify the Physical Security Officer.  To have Electronic Keys shut down immediately contact Key Lock Program Manager at (228) 871-3599.

Key Disposal

All obsolete or damaged manual keys should be properly disposed of through the base locksmith.  Call (228) 871-3780.  There is no other approved mean of disposal for manual keys. All electronic keys are to be turned into the Key Lock Program Manager at Building 436, Security Operations. Please ensure Electronic Key Card is shut down immediate upon the time there is no long any need for them.

Requests for Electronic Key Cards

Requests for Electronic Key Cards are made by contacting the Key Lock Program Manager at 871-3599. Upon receipt, the Key Lock Program Manager will provide you with further instructions regarding written requests for service through the e-mail process. All requests for service will be processed and you will be notified when your transactions have been completed. You may then be notified when you may pick up your Electronic Key cards or when your transactions have been completed. 

 

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